Create a workplace model to get back to the office in a way that suits your business needs.
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After more than a year and a half of purely remote work for most workers, vaccines are finally starting to roll and businesses and employees are starting to think about getting back to work in their offices.
What does it mean to return to work and what considerations should you keep in mind before returning to the office?
The return to the office raises some questions, such as: will things go back to what they were? How can companies attract people back to the office? How should companies adapt to this context?
What is the “new normal”?
In so much uncertainty we can only say one thing: we will not go back to work all day, every day in the office now that it has been shown that a large number of workers can operate remotely while performing satisfactorily. The ease and convenience of working from home are attractive to much of the workforce and drive companies to rethink their facilities to attract and motivate the worker back to the office.
We believe working life will be transformed into a hybrid work model, which can be called the new normal. In this format, employees are working part-time from the office, and part-time from their own homes. Employees are looking for opportunities to make their own decisions about their workplaces, and it’s something companies shouldn’t overlook.
Consider that going back to work in the office is not a one-person job. It involves everyone in the enterprise with roles such as human resources, IT, infrastructure team, maintenance and communications team which play a major role. These teams together must ensure that the transition is easy for employees by removing any barriers or friction that may exist.
Teamwork begins with trust
Directors and managers need to listen to their employees and value their opinions on how they want to continue working in the future. This sets the baseline for creating a company-wide approach to how work will be done in the future. The company must ensure the safety of employees, listen to the workers and middle managers to get information about their needs and, communicating this plan openly to all involved, plays an important role.
Keep in mind that after almost 2 years of the pandemic it could take some time to return to the office, so the company should assist the employee in this transition allowing each one to progressively adapt at their own pace to return to work in the office.
Maintain human interactions safely
While the company’s culture can be built virtually to some extent, it doesn’t completely replace the fact of physically going to the office and being together. There are some difficulties, especially with new employees it is harder for them to engage and to create relationships at work when done remotely.
People who work completely remotely (even voluntarily) are more disconnected and often don’t know what your company stands for. It is the task of the management to get them to be part of the company from day one, whether it is done virtually or in person. If not done, it can weaken the company’s culture and cause new recruits to decide to leave the company ahead of expectations.
Get your team together!
The shift to hybrid work has significant benefits for the company culture and therefore we believe it is important to have some physical interaction between teammates.
While there are many benefits to working from home, there is one thing employees are missing: the human connection in the office.
Human connection is the experience of feeling connected to others. It is based on the feeling of understanding and hearing, which can be difficult with purely remote work. It’s something we were used to and could have taken for granted as we quickly moved into the home offices.
The issue of having too much office space could increase if you adopt the hybrid work model and at least part of your workforce is working remotely. To answer this question, it is better to collect data and information about the current use of space. Consider gathering knowledge such as occupancy rates in the office and the opinions and wishes of your employees.
Can technology help you get back to the office?
Yes, there are a variety of technologies in the workplace that can help companies in the return to the office. From air quality monitoring, counting of people to occupation of desks ensuring the correct cleaning of the same. In turn, it could monitor vacant meeting roo
ms, the cleanliness status of bathrooms and the visualization of the flow of people to reduce unwanted social contacts.
What benefits does a digital workplace offer?
As we have analyzed, the work culture is going through an inexorable change, and faster than we could all have imagined. Employees want more flexibility and ease, as technological advancements have accelerated because of the pandemic in the last 15-18 months. The creation of a digital workspace allows companies to prepare for the future.
The combination of the cultural change that is taking place in the world of work with new technologies on the rise helps companies to find their own way of working in the future, ensuring competitiveness in their field of action.
We introduce Workspace 4.0
Cloud Studio created the optimal solution to ease employees back to office after COVID-19 pandemic. It is a simple and straightforward solution that creates a safe environment for collaboration, optimization of space, security, comfort and employee empowerment.
Workspace 4.0 Pillars
- Air quality monitoring in real time
- Workstation sanitization on demand
- People counting
- Desk occupancy
- Energy Management
- Lighting Control
- HVAC Optimization